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  • Writer's pictureEngilberto Olivera

7 Important Questions to Ask Your Venue About Catering in Central Florida

When searching for the perfect venue for your special occasion in Central Florida, catering should be one of your top priorities. It's important to ask the right questions to ensure you have all the information needed to make an informed decision. Here are 7 important questions you should ask your venue about catering in Central Florida.


1) Are you allowed to bring your own catering company?

When it comes to catering for your event in Central Florida, you may want to inquire about whether or not the venue allows you to bring your own catering company. While some venues have a preferred or exclusive vendor list which require you to use their vendors, other venues are more flexible and allow you to bring in outside catering companies. This can give you the flexibility to shop around and get the best possible price for your event. Be sure to ask the venue if they allow you to bring in your own caterers prior to booking.


2) Does the venue have an on site kitchen or work space?

It's essential to inquire if the venue has an on site kitchen or work space available. Having an onsite kitchen allows caterers to have better control over the freshness of their food, as well as allowing them to be more creative with presentation. It is important for the caterer to know exactly what kind of amenities the venue provides in order to properly plan the menu and the setup of the food. Some venues may have a full kitchen, while others may only have a small area with basic tools. Be sure to ask exactly what type of space is available and what types of appliances, if any, are included.


3) Does venue provide serving station or tables for caterer?

When it comes to venues in Central Florida, some do provide serving stations or tables for caterers, but it is important to ask ahead of time. Before making a decision, you should ask the venue about any additional costs that may be involved in providing these services. It is also important to find out what kind of setup and equipment are available for use by the caterer. Knowing this information before arriving on site can help the caterer better prepare for the event. If a caterer has not worked at the venue before, it is recommended to join the venue for a site tour to check out the venue’s layout, kitchen space and table options. This will ensure they have all the necessary items to make their event successful.


4) Is power or water available for caterer?

When selecting a venue for your event, it is important to ask if power and water are available for the caterer. Power can be helpful for the caterer to plug in hot boxes to keep food at the right temperature, as well as provide access to water for hand washing. Without power or water, the caterer will need to bring their own supply. If your venue doesn’t provide power or water, you may have to factor in additional costs associated with hiring a generator or getting portable water tanks. This could add to the overall cost of catering your event, so it is important to ask this question upfront.


5) What time is the caterer allow on site?

When it comes to catering at a venue in Central Florida, timing is everything. It is important to ask what time your vendors are allowed on site. Most venues will not allow them to arrive a minute before your scheduled window. Moreover, you should be aware of the time that vendors need to vacate the premises, as you can be charged for going over your allotted time. Knowing this information ahead of time can help ensure a successful event and avoid any extra fees or penalties.


6) If caterer has not worked at venue can they join you for site tour?

Yes, if the caterer has not worked at the venue before, it is a good idea for them to join you for a site tour. During the tour, you can discuss how and where you would like to have your buffet or service to take place. This will allow the caterer to get familiar with the layout of the venue and make sure they have everything they need to provide an excellent catering service. During the tour, you can also ask any questions you may have about the caterer’s services or policies. Additionally, a tour of the venue will help ensure that both you and the caterer are on the same page about the event and what to expect.


7) Does the caterer need to provide a COI (Certificate of Insurance) for the venue?

When looking for a venue to host your event in Central Florida, it is important to ask about the venue's policy on certificates of insurance. Depending on the venue, they may require that your catering company provide them with a Certificate of Insurance (COI) and list them as an additional insured. This document outlines the insurance coverage that your caterer carries and shows that the venue is covered should any accidents occur during your event. It is also important to check if the venue requires additional event insurance to cover all aspects of the event and its vendors. Make sure to ask these questions ahead of time and be prepared to provide the necessary documents to ensure your event goes smoothly.


Planning an event can be overwhelming, but if you ask the right questions of your venue about catering in Central Florida, it will help make your event a successful one. Asking the questions listed above can provide clarity and peace of mind as you prepare for your event. Knowing the answers to these questions ahead of time will ensure that the catering aspect of your event runs smoothly and that all of your guests are satisfied with the food and services provided.

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